TERMS OF REFERENCE
Under the guidance of the e-Meeting Coordinator, the consultant will:
Prior to the event: • Meet with the Meeting Organizer / Conference Secretary for briefing. • Prepare virtual meeting room for the meeting. • Setup equipment in ITU meeting room, including laptop and camera where moderator onsite presence is required. • Host and animate the relevant virtual meeting room so that remote participants can follow and participate remotely. • Be familiar with each session topic, correspond with Chair / Panelists to ensure they understand that event will include a component of remote participation. • Check that the sessions are correctly displayed on the events page of the ITU and Room Management dashboards. • Obtain all relevant material including documents, presentations and speaker bios and upload these to the e-meeting room. • Coordinate with the meeting organizer the type of access required for each meeting. Make sure the right group of participants has access to this meeting.
During the event: • Open virtual room, start and test audio conference. • Start the recording. • Welcome remote participants as they arrive - help and orient them. • Ensure that all documentation being presented is also displayed in the virtual room. • Communicate with the Chair if a remote participation wishes to make an intervention. • Taking care not to disturb the physical meeting, test audio quality with remote participant to ensure suitable for interpretation (if applicable). • Communicate with remote participant. Unmute during intervention. Re-mute following intervention. • Provide first-level troubleshooting to technical challenges and escalate them to technical teams at ITU if necessary. • Stop recording and close the audio conference.
CONCRETE DELIVERABLES
• Ensure the smooth running of the remote participation.
• Debrief with the e-Meeting Coordinator and provide feedback.
• After the event, return any hardware to the e-Meeting coordinator.
COMPETENCIES
Essential Functional Competencies: • Good communication and diplomatic skills. • Ability to work under pressure.
Essential Technical Competencies: • Familiarity and working knowledge of MS-Office (Word, Excel, PowerPoint…etc.), Adobe, operating systems (Mac OS and Windows). • Experience with Zoom, Teams, and web-conferencing platforms.
QUALIFICATIONS REQUIRED
Education:
Complete secondary education with a diploma OR complete equivalent technical or commercial studies with a diploma. A University degree would be an advantage.
Experience:
At least two (2) years of relevant experience in the field of the Terms of Reference. A University degree may replace 2 years of experience.
Languages:
English at advanced level. Knowledge of another official language of the Union (Arabic, Chinese, French, Russian and Spanish) would be an advantage.
REMUNERATION INFORMATION
Salary:
Payments will be made according to the number of days or hours effectively worked per month.
For information, the daily salary for Geneva is approximately CHF 201.- (may vary).
If travel is required, ITU will cover travel cost and daily subsistence allowance in line with Staff Rules and Regulations.
Duration:
This is a daily-basis contract depending on the duration of the activities and events.
ADDITIONAL INFORMATION
This is a Generic Vacancy Notice - Candidates selected will be added in a Roster.
The recruitment of consultants for this Special Service Agreement (SSA) is subject to local recruitment conditions.