Assistant/Assistante de gestion (Receptionist) G3, Port au Prince, Haiti

DEADLINE FOR APPLICATIONS

<i>WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.</i>

<br><b>ABOUT WFP</b><br><br><span><span>The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.</span></span>

<br>At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.<br><br>To learn more about WFP, visit our website: <a target="_blank" href="https://www.wfp.org">https://www.wfp.org</a>&nbsp;and follow us on social media to keep up with our latest news: <a target="_blank" href="https://www.youtube.com/c/worldfoodprogramme">YouTube</a>, <a target="_blank" href="https://www.linkedin.com/company/unwfp/">LinkedIn</a>, <a target="_blank" href="https://www.instagram.com/worldfoodprogramme/">Instagram</a>, <a target="_blank" href="https://www.facebook.com/WorldFoodProgramme/">Facebook</a>, <a target="_blank" href="https://twitter.com/WFP?ref_src=twsrc%5Egoogle%7Ctwcamp%5Eserp%7Ctwgr%5Eauthor">Twitter</a>, <a target="_blank" href="http://www.tiktok.com/@worldfoodprogramme?lang=en">TikTok</a>.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Bureau de pays du PAM en Haïti

<span>Le Programme alimentaire mondial (PAM) soutient les populations haïtiennes depuis des décennies, en fournissant une assistance vitale et un appui au renforcement de la résilience dans l’un des contextes les plus touchés par l’insécurité alimentaire au monde. Chaque année, le PAM Haïti vient en aide à des millions de personnes vulnérables à travers une assistance alimentaire et monétaire d’urgence, des programmes d’alimentation scolaire, de nutrition, de moyens de subsistance et de renforcement de la résilience, tout en travaillant en étroite collaboration avec les partenaires nationaux afin de renforcer les systèmes alimentaires et la protection sociale. Le Bureau de pays en Haïti opère dans un environnement hautement complexe et joue un rôle central dans la réponse humanitaire à travers le pays.</span>

OBJECTIFS ATTACHÉS AU POSTE

Accomplir diverses tâches courantes d'aide à la gestion de sorte que les membres du personnel reçoivent l'appui dont ils ont besoin. &nbsp;

PRINCIPALES FONCTIONS ET RESPONSABILITÉS (liste indicative et non exhaustive)

1. Collecter, trier et diffuser le courrier, des rapports et d'autres documents pour répondre aux exigences du personnel en respectant les normes de délai en vigueur.

2. Répondre aux questions courantes reçues et faire remonter certains points au niveau supérieur le cas échéant, afin de fournir un service fiable en temps voulu. &nbsp;

3. Relire des documents, comme des rapports normalisés ou du courrier, pour contribuer à l'exactitude des écrits du personnel. &nbsp;

4. Le cas échéant, proposer un ensemble d'activités standard d'aide à la gestion pour contribuer à l'efficacité des modalités de fonctionnement. &nbsp;5. Effectuer les réservations de voyages ou participer à l'organisation de manifestations, afin d'aider le personnel à travailler efficacement. &nbsp;

6. Aider à la gestion des dossiers, des documents et des archives des bureaux conformément aux systèmes et procédures en place, de sorte que les informations soient tenues à jour et consultables sans délai par le personnel. &nbsp;

7. Effectuer les tâches courantes de saisie des données conformément aux systèmes définis pour veiller à ce que les informations soient organisées et consultables sans délai par l'équipe chargée de la gestion.&nbsp;

Formation

Achèvement des études secondaires.

Expérience professionnelle

Au moins trois ans d'expérience du travail administratif. &nbsp;

Connaissances et compétences

• Aptitude à utiliser du matériel standard de bureau, comme des photocopieuses et des scanneurs. &nbsp;

• Connaissance des pratiques et des méthodes normalisées d'aide à la gestion. &nbsp;

• Connaissance des progiciels standard de bureautique, comme Microsoft Word. &nbsp;

• Aptitude à faire preuve de tact et de courtoisie lors des échanges d'informations avec des personnes d'horizons divers.

• Souci du détail pour déceler les anomalies dans les données.

• Aptitude à respecter les délais et à suivre des consignes claires. &nbsp;

Connaissances linguistiques

Maîtrise de francais (écrit et oral)

Une connaissance de base de l'anglais est un atout

La connaissance des langues locales est un atout

WFP LEADERSHIP FRAMEWORK

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WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

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REASONABLE ACCOMMODATION

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WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:&nbsp; <a target="_blank" href="mailto:global.inclusion@wfp.org?subject=Reasonable%20Accommodation%20request">global.inclusion@wfp.org</a>

NO FEE DISCLAIMER

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The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

<i>All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.</i>

<br><i>No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.</i>